The GTD Weekly Review is the time I look forward to in my week, a time to consider my commitments and achievements, reset my mind and plan for the week ahead! I want you to benefit from it too so I share my GTD Weekly Review checklist!
Your GTD Weekly Review in 3 steps
#1: Get Ready
Before you start, we need to put you in the right conditions to do this!
- Tell people you are not to be disturbed for 90min whether at your desk or at home!
- let’s face it: you will struggle to commit to the Weekly Review each week. Find the best time that suits your work & life, whether that’s Mondays or Fridays and schedule it in your diary as a recurrent meeting! I find that I need 90min but great if you can do it all under 1 hour! This isn’t the time to DO the work so you should be able to complete this checklist in 90min.
- The Weekly Review as a habit: This is not the time when you should be thinking about how to do the Weekly Review. Simply adopt this same process and checklist below to make it a habit, each week.
Let’s start the Weekly Review!
#2: Get Clear
- Collect Loose papers & materials and any notes.
- Get all your inboxes and @in-basket to zero: that includes voicemails, paper in-box, snail-mail, email, wallets, inbox at home, etc.
- Empty your head with any thoughts, commitments, ideas and add them to your @in-basket.
#3: Get Current
- Review @Actions list.
- Review @Deferred (if you are using the Outlook GTD add-in).
- Review last week’s calendar data.
- Review upcoming calendar for the week.
- Review @WaitingFor list.
- Review Projects and Larger outcome lists.
- Review any relevant checklists.
- Purge completed tasks and synchronise (in particular if you are using a smartphone).
- Review/Purge Project lists.
- review Someday/Maybe lists.
Now, Get Going!
Your GTD system is up to speed again and before you go and do some work, take a moment to consider the following to ensure you are not only Efficient but Effective!:
- Step back and review how balanced your activities are to be Effective towards your Goals.
- Update your Effectiveness Weekly Journal to capture top3 Important/Not Urgent items and top3 Important/Urgent items for last week. This will be useful to help you monitor your Effectiveness.
- Choose no more than 3 strategic Important/Not Urgent items (tasks only, not projects) and ensure they are scheduled in the week ahead. I book blocks of time in my diary each week for Important/Not Urgent activities.
That’s it, you’ve completed your GTD Weekly Review! Now it’s time to reward yourself! Take a little walk, grab a coffee!
Do you have any other tips to share on how to make the most of your Weekly Reviews? Share them below!
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